Plan a successful conference

Tips for success through team building
May 5, 2014
Get the most out of a conference
May 7, 2014

Planning a conference is no easy task – you need to make sure all role-players are satisfied and that everything runs smoothly. To avoid a complete train smash and a flood of complaints, here are a few useful tips that will help you plan an effective conference.

1. Plan, plan and…plan!

Guaranteeing a successful conference needs some extensive planning, whether it’s a large convention or smaller sessions. Start planning well in advance to be able to anticipate any possible obstacles that could occur.

2. Budgets are the backbone

Setting up a budget is one of the most important steps when planning your conference. This will set the limits of your goals and help you with your planning.

3. Choose your guest speakers wisely

The speakers you choose should be interesting, informative and suit the standard that guests expect. The speakers will make or break your event, therefore this is a very important step in your planning.

4. Support goes a long way

Employ a range of staff members to help you with the organisation of the conference before and at the time of the event. Important staff members would be those who coordinate security, catering, merchandise vendors and so forth.

5. Manage the attendees

Use a system of registration, like a web-based ticket company, to ensure this process runs smoothly. Also make sure to provide schedules placed on a bulletin board for those who may not have access to the internet .

Although there is so much more involved when it comes to planning a conference, these are just some of the tips that are highlighted. You can visit the Sun International website at for more useful hints and paving your way to a successful convention.